Everything you need to know before you decide on a document scanner

How to choose a document scanner?

Choosing a document scanner for the office is one of the most important technologies for any company. Transferring paper documents to electronic format is the main goal of digitization, and every company facing the choice of a scanner asks itself a number of questions: What model to choose? What parameters to pay attention to (scanning speed, scanning quality)? What is the warranty, etc...

This article describes the features you should pay attention to when choosing a document scanning device. So that the choice turns out to be the most suitable to our requirements.

What is the price of a document scanner?

Prices of document scanners can range from 300 to even several thousand zlotys. Therefore, before buying, it is necessary to check well what kind of scanner will be best for you. Here it is also worth advising experts who advise customers in this area on a daily basis. They will draw our attention to things that at first seem trivial, but over time can become allies in improving our productivity.

What to look for when choosing a document scanner?

Document scanning speed

Find out how many pages per minute the scanner you are thinking of buying can scan, and how many pages it can save in the appropriate format such as pdf. The performance of the device has a big impact on its price. The number of scanned pages can be, for example, 11 with a mobile device, and to achieve a higher number of scanned documents, turn to home solutions like iX1600, which scans at 40 pages per minute. Documents scanned at 60 pages per minute are a group of office solutions. High-speed document scanners However, it is always a more expensive solution.

Simplex or duplex?

So single-sided scanning or double-sided scanning? Check if the scanner has the ability to scan double-sided. Manually flipping through sheets of paper for double-sided scanning is monotonous and tedious. Scanners that have an automatic two-sided scanning function significantly speed up work and increase its comfort.

Scanning? printing? Faxing?

Whether document scanner Should it have all these features? In many cases, the best and most efficient solution is a dedicated scanner. Multifunctional document devices do not provide such quality and efficiency, and above all, working on them is quite complicated. The application with which we will manage scanned documents that is standard in dedicated scanners is not present here, or there is a very simple version, which will not give us all the possibilities such as OCR.

Resolution

Most scanners e.g. Fujitsu It scans at a resolution of 600 dpi and for ordinary documents this is 100% sufficient. However, the scanning application allows you to increase the resolution up to 1200 dpi. The scanned photos can then already have an acceptable quality for archiving and storage.

Maximum size of scanned documents

Fujitsu Scanners have the ability to scan not only A4, but also larger formats, e.g. the latest iX 1600 model, despite its small size, can scan documents even A3 size. Thanks to the included guide, we can scan receipts, business cards, ID documents and immediately share them on a cloud drive such as Dropbox.

Scanning and management application

Using Fujitsu scanners as an example, the fi-7160 comes with an included document scanning application Paperstream Capture. This powerful scanner operation and management software significantly reduces time and simplifies your workflow. Simply click a button to display scanning options or a profile icon to start scanning. In the application, we have a choice of saving as PDF, PDF/A, PDF with OCR, TIFF, multi-page TIFF, JPEG and BMP. Instant scanning and cataloging of digital documents according to the developed method of their separation is one of the main advantages of the application. The product is free with the purchase of a Fujitsu brand device.
The new iX1600 home and small office scanner model, thanks to ScanSnap Cloud, can automatically detect and save one of four types of documents (e.g., receipts, invoices) when scanning to a predefined cloud location. We can also use the ScanSnap Cloud app for image optimization - even without a PC connection, all we need is Wi-Fi access.

Size and ergonomics

Fujitsu scanners are small devices with low weight and high quality - they are extremely durable, as evidenced by their low failure rate. Low power consumption and low noise level during scan processing are another advantage of these devices.

Additional features

Wi-Fi or networking are among the features that go a long way toward maximizing business productivity. They also offer the user instant access to documents in digital form. Detecting paper folds and taking multiple sheets of paper are sure to help eliminate errors, making work even more enjoyable. When scanning, the document is also checked to see if it was scanned "straight." OCR in Polish helps process documents into searchable pdf, excel, word and powerpoint formats.

Warranty

Standard warranty on Fujitsu document scanner is 12 months. The manufacturer meets the expectations of customers with various warranty packages such as: next biusness day or extension to 2, 3 or even 5 years. For the duration of the repair, the customer can receive a replacement device, and depending on the type of warranty chosen, it can be fulfilled within 8h from the moment the failure is reported, for example.