Document scanners are devices that enable fast and precise conversion of paper documents into digital files. As a result, documents are always available in clear digital form, making them easy to store, search and edit. Document scanners are indispensable in offices, banks and public institutions where there is a need for intensive work with paper documentation. With scanners, documents can be easily converted into PDF files, making them much easier to archive and share. In this chapter, we will discuss the basic functions of document scanners and their use in various industries.
Types of document scanners
There are several types of document scanners available on the market, which differ in functionality, performance but most importantly in price. The choice of the right model largely depends on the individual needs of the user himself but also the working environment. Many document scanning applications offer a variety of features, such as the ability to edit scanned documents and add various elements to them. Some of the most popular types of document scanners I describe below:
Flatbed scanners:
Ideal for scanning documents, photos and other paper materials. They provide high image quality and are easy to use. If you have few documents or they are damaged or stapled such as deeds, then such a scanner is ideal. Models such as the Canon LiDE 300 and Canon LiDE 400 are king here, with the advantages of high resolution (4800x4800dpi for the LiDE 400) and scanning speed of 8 seconds.
Handheld scanners:
Useful for scanning documents outside the office or in places where there is no access to electricity. They are lightweight and portable, making them ideal for mobile users. In this category we can distinguish models like EPSON DS-70 is a budget i.e. cheap scanner that is cheap and good 🙂 . A compact and lightweight solution is also Brother DS-640.
Desktop scanners:
Designed for offices and businesses that need fast and efficient document scanning. Equipped with an ADF automatic document feeder, they can scan large amounts of paper in a short period of time. With scanning applications, users can easily edit scanned documents, add signatures and other elements, increasing their functionality. Here the lead is the Ricoh fi-8170 which is fast and efficient, its PaperStream Capture software is in Polish. Another example is the Epson WorkForce DS-870 which scans documents just as fast and has an optional DS-5500 flatbed scanner.
Home office and small office scanners:
These solutions are compact and convenient to use, and allow quick scanning of invoices, contracts and other everyday documents - just like classic desktop scanners. Automatic feeder, intuitive operation, and often a convenient touch screen make digitizing simple and enjoyable. To this group we can assign, for example, the Ricoh Scansnap ix1600 equipped with intelligent scanning technology, individual profiles and a touch screen, the Brother ADS-3600W which is valued for its good scanning speed and versatile connectivity, and the Epson WorkForce ES-580W which scans everything from 27-409 g/m², including receipts, business cards, plastic cards, etc. and thanks to built-in sensors prevents paper jams.
The use of document scanners
Document scanners are invaluable in offices where invoices, contracts, reports and other paper materials are processed. In banks and financial institutions, they help speed up the archiving of customer records by allowing documents to be quickly scanned and stored securely in PDF format. In public offices and institutions, they are used to create digital records and facilitate access to data. Document scanners are also useful in companies that want to increase work efficiency and improve document management. With document scanners, documents can be easily retrieved, edited and shared with others, greatly improving daily work.
Scanner functions
Document scanners have many features that make working with documents easier. One of the most important features is the automatic document feeder (ADF), which allows you to scan multiple documents at once, greatly speeding up the scanning process. Document scanners are also equipped with OCR (optical character recognition) functions that convert scanned papers into editable text files. In addition, document scanners can have functions for automatic page straightening, punch mark removal and more. All of these features make working with documents easier and more efficient, allowing you to scan large volumes of documents quickly and effortlessly.
Document storage
Storing documents in a digital format is very important because it makes it easy to search, edit and share documents. Document scanners allow you to save documents in a variety of formats, such as PDFs, JPEGs and others. Thus, documents can be easily stored on a hard drive, in the cloud or on other storage media. Document scanners are also equipped with security features that protect documents from unauthorized access. As a result, scanned documents are not only easily accessible, but also secure, which is crucial for data management in any organization.
d.murawski@stovaris.pl
tel: +48 691 701 175
Daniel joined the Stovaris Team in 2020. He has many years of experience in coordinating sales projects. He is distinguished by his commitment and interpersonal skills, which facilitates his networking and negotiation skills. At Stovaris, he is responsible for the brands: Fujitsu, Panasonic, Kofax, Fujifilm, Proget and Silex.