Document scanner for small office and home office

A document scanner is an essential piece of equipment for any office. It is just as essential if you use it for electronic workflow or simply if you want to digitize invoices, receipts and other documents. A multifunction device is not always a good choice. Especially if you work on a large number of documents every day.

There is a plethora of document scanners available on the market, and finding the perfect solution can be a challenge. In this article, we'll show you how to approach the topic so that you don't get lost in the maze of models, and present some of the most popular office scanner solutions.

The choice of device should be considered in terms of our needs. So that the chosen scanner is as close as possible to our expectations. For occasional use, let's choose a simpler model, and to increase our productivity, let's bet on features that facilitate document processing, such as OCR.

Office size - what types of documents will we scan?

The basic format for scanning documents is A4. However, if there is a need to scan documents of other sizes it is useful, for example, an attachment mounted in the feeder for taking small format documents like business cards, receipts, postal receipts. Such an option significantly speeds up work and eliminates manual scanning of documents.

Daily and monthly usage - how many documents will we scan?

When choosing a scanner, we need to pay attention to the number of documents we will scan each day and how many documents per month we need to save to digital form. The volume of documents to be scanned and the capacity of the scanner should be well balanced, so that we do not incur the additional cost associated with, for example, excess capacity of the device that we will never use.

Integrations and additional features.

Ensure that additional features designed to increase productivity are available on the scanner.

• Quick setup - no specialized knowledge or help from an IT specialist is needed.
• Scan documents even without a computer, and post pdfs instantly to the cloud.
• Communication with the device via Wi-fi, will allow you to place the scanner in the most convenient place for you.

Software such as OCR (optical text recognition) for page content, will greatly speed up your work.

Proposed solutions - office scanners

Fujitsu ScanSnap iX-1600

It's a comprehensive solution with the ability to transfer data files to the cloud. As the Market Leader in Document Scanning Technology, Fujitsu makes the transition from physical paper to digital data quick and easy.

The main strengths of the device are:

• Intuitive 4.3-inch touchscreen.
• Wi-Fi Compatibility (2.5 / 5 GHz *).
• High-speed scanning up to 40 ppm / 80 fpm (A4 documents, color, 300 dpi).
• Automatic document feeder (ADF) for 50 sheets.
• A receipt guide ensures stable scanning when scanning inconsistent document sizes.
• Provides clear digital images with streak reduction.
• ScanSnap Home software for quick and easy organization of scans.
• Ability to connect to ScanSnap Cloud without using a computer.