Documentation in academic universities - a challenge for IT departments
Public schools, universities and private institutions, even before the COVID-19 pandemic, were demonstrating the need for effective document management of their students and faculty.
Educational institutions, the vast majority of them, are obliged to store data - for a certain number of years or even permanently. Digitizing and managing thousands of data is a major challenge for any entity. In the past, this has meant that an institution needs resources to store and share millions of pages of paper documents.
Digitizing analog paper collections in such a large structure requires complex and integrated systems and a well-established process for bringing data into the digital world. University applications, registration forms, test scores, and identity documents must be properly cataloged and stored with security standards. Fujitsu document scanners guarantee quick and easy digitization and organization of document sharing in the environment.
The benefits of implementing digitization often raise many questions from users:
- Is the device difficult to use?
Fujitsu brand solutions make administrators' work easier while being simple to use. Even those who have had no previous experience with them will benefit from them. - Are the scans crisp and clear?
The market leader in document scanners along with the device provides the user with software such as PaperStream Capture, PaperStream IP, ScanSnap Home, etc. to support digitizing and improve the quality of output data. - Howare files saved?
Digital documents can be saved in a number of formats, such as PDF, WORD and EXCEL.
They can easily be sent by e-mail. - Can the scanner cope with different types of documents?
A device, properly selected to meet your needs, will meet all your requirements; for example, scanning long documents in medicine - Fujitsu scanners digitize docs up to 5.5 m.
Digitization needs often vary, depending on the university. Scanners may need to digitize identity documents, e.g., ID cards, passports.
Fujitsu fi-800R
This inconspicuous device combines the functions of a portable scanner and an office device with a feeder. It is ideal for administrative work where we have a small working area. Its small size and included software make it easy to serve customers at the reception desk or petitioners in the secretariat. Return Scan and U-Turn Scan technologies give the device a competitive edge.
The first allows scanning passports, ID cards and other thick documents through a slot on the front of the device. Instead of picking up a document in one slot and ejecting it from another, the scanner picks up and ejects the document through the same slot.
U-Turn Scan Technology, saves even more desk space - The paper return path mechanism is U-shaped eliminating the need for a front output tray. In other words, the documents turn back to the output tray, which stands vertically in the case.
Fujitsu fi-7300NX
The scanner optimizes office space organization with a Wi-Fi feature that allows it to be placed anywhere in the secretary's office. The scanner's included comprehensive application parquet from Fujitsu allows you to export files to a server, to a host or via the device itself. A large touch screen, with buttons for predefined processes, allows even less experienced users to use it. The speed at which we scan a full tray of documents of varying gradations is as fast as 60 pages per minute, giving us flexibility in the office.
When you choose Fujitsu solutions, you are assured that the devices offer superior performance and industry-leading quality.